- The Accessible Digital Office Document (ADOD) Project provides detailed guides for creating accessible documents in a variety of office productivity applications, including Microsoft Word, Excel, PowerPoint and Adobe Acrobat PDF.
- The Web Accessibility in Mind (WebAIM) Project provides a solid overview of accessibility issues, disability types, adaptive techniques and the principles of accessible design that apply to all kinds of electronic documents, not just web pages. They also provide guides for creating accessible electronic documents in Word, PowerPoint and PDF:
- Use the built-in accessibility checker in Microsoft Office (File > Check for Issues > Check Accessibility). The checker will guide you through the issues it finds, and provide instructions on how to deal with them.
- York employees can download Adobe Acrobat Pro, which allows you to touch up a PDF to enhance its accessibility. First, make sure your original document is as accessible as possible in Word, PowerPoint, etc. before you convert it to PDF. Then use the Accessibility tools pane in Adobe Acrobat Pro to double-check the accessibility of the PDF and touch up issues that you may find.
- Keep in mind that automated checking tools cannot check everything in your document--e.g., you may have ALT text on all your images, but is it meaningful ALT text?
- The Centre for Staff Development & Technical Learning offers a two-hour demonstration course on Designing Accessible Documents (course code DADOCS). Please check the York Employee Learning Calendar for the next public offering of this course.
- We can also visit your location to present this course to a group of 10 or more people: please contact us at LDTech@yorku.ca to inquire.
- Creating Accessible PDFs (online course from Lynda.com). This course includes an introduction to the principles of document accessibility and a chapter on rehabilitating an existing PDF. For information on how to access Lynda.com, please visit the page Online Learning Resources from Local Public Libraries (in yu link).
Resources for Web Page Accessibility
if you're responsible for maintaining a York website or WordPress blog, visit the AODA Web Accessibility at York website, where you'll find many useful resources as well as a calendar of upcoming training sessions for content developers.
Resources for Other Software
It's always best to make your original source document as accessible as possible, even if it is going to be distributed in another format such as PDF. If you ever have to replace the PDF version or make an updated version of your document, you won't have to re-do the accessibility work. In this section, we'll provide links to resources for specific software.
More Information About AODA
Visit the York Accessibility Hub for more tools and resources to understand accessibility issues and your obligations to help York become more accessible for everyone.