Design Accessible Documents

Accessibility graphicHere are some useful resources to help you to make your documents more accessible to persons with disabilities, in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

Reference Guides

Software Tools

  • Use the built-in accessibility checker in Microsoft Office (File > Check for Issues > Check Accessibility). The checker will guide you through the issues it finds, and provide instructions on how to deal with them.
  • York employees can download Adobe Acrobat Pro, which allows you to touch up a PDF to enhance its accessibility. First, make sure your original document is as accessible as possible in Word, PowerPoint, etc. before you convert it to PDF. Then use the Accessibility tools pane in Adobe Acrobat Pro to double-check the accessibility of the PDF and touch up issues that you may find.
  • Keep in mind that automated checking tools cannot check everything in your document--e.g., you may have ALT text on all your images, but is it meaningful ALT text?


Resources for Web Page Accessibility

if you're responsible for maintaining a York website or WordPress blog, visit the AODA Web Accessibility at York website, where you'll find many useful resources as well as a calendar of upcoming training sessions for content developers.

Resources for Other Software

It's always best to make your original source document as accessible as possible, even if it is going to be distributed in another format such as PDF. If you ever have to replace the PDF version or make an updated version of your document, you won't have to re-do the accessibility work. In this section, we'll provide links to resources for specific software.

More Information About AODA

Visit the York Accessibility Hub for more tools and resources to understand accessibility issues and your obligations to help York become more accessible for everyone.